What to Write in a Group Leaving Card: How to Sound Like a Human (Not an Email)

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The three questions that unlock a good message

Before you start typing, don't ask yourself "What do people write in leaving cards?" Instead, ask yourself just one of these three questions:

1. What is something only the two of you would laugh about? (A disastrous client presentation where you both kept straight faces, a running joke about the office heating, a shared beverage ritual).
2. When were you genuinely grateful they were on your team? (A time they covered for you, taught you how a gnarly spreadsheet worked, or listened when you needed a rant).
3. What is something you will genuinely miss seeing them do? (Their morning greetings, their brutally honest Slack reactions, their ability to calm a frantic meeting).

Pick one answer. That single thought is your message.

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What to write based on who is leaving

1. For a close colleague or "work spouse"

When you've genuinely worked side-by-side, generic well wishes feel hollow. Focus on the partnership, the shared battles, and the personal connection.

• "I'm thrilled for you, but I'm officially lodging a complaint with HR about the hole you're leaving in my day. Thank you for keeping me sane through every chaotic launch."
• "Who is going to make tea with me and debrief after every disastrous meeting now? You’ve made the hard days easy and the good days great. Keep in touch, please."
• "Working with you never felt like a slog, even when the work itself was impossible. Thank you for being a brilliant teammate and an even better friend."
• "You're one of the rare people who made coming to work genuinely fun. Don't be a stranger, and let me know when you're free for a proper catch-up."

2. For someone you worked with, but didn't know intimately

You don't need to fake a deep friendship, but you also don't need to resort to sterile corporate jargon. Sincerity and warm appreciation always land well.

• "It’s been such a pleasure collaborating with you on [Project Name]. Your calm approach and patience always made things run smoother. Wishing you the absolute best in your new role!"
• "Thank you for always taking the time to explain things and for being so dependable whenever our teams crossed paths. They're lucky to have you!"
• "Every time we worked together, you brought great energy and clarity. I hope your next team knows how good they've got it. Best of luck!"
• "I really appreciated your support during [event/project]. Wishing you every success with the new chapter ahead!"

3. For someone in another department (or you barely crossed paths with)

This is where people struggle most. The key here is brevity, warmth, and honesty without pretending to be their best mate.

• "While our paths didn't cross every day, I always appreciated your warmth around the office (and on Slack). Wishing you all the very best with what's next!"
• "Best of luck with the new adventure! It’s been great having you as part of the company, and I hope the new team is fantastic."
• "Congratulations on the new opportunity! Wishing you every success in your next role."

4. For a manager or team leader

Writing to a boss can feel fraught with awkwardness. Aim for sincere gratitude for their guidance, without laying it on too thick.

• "Thank you for being such an encouraging leader over the past [number] years. You always gave us the space to do our best work while having our backs. You'll be sorely missed!"
• "I've learned a huge amount from watching how you lead and navigate challenges. Thank you for your patience, mentorship, and support."
• "Thank you for creating an environment where we could actually enjoy what we do. All the very best for your next leadership chapter!"

5. When humour is the best approach

If your workplace thrived on banter, a light-hearted tease is often the most authentic sign-off.

• "Traitor. But in all seriousness, congratulations on an incredible opportunity. Just don't expect me to train your replacement."
• "I give it two weeks before you miss my terrible jokes. Best of luck out there—you're going to smash it."
• "Congratulations on escaping! Please remember us humble mortals when you're thriving in your fancy new job."
• "So happy for you, even if your departure ruins my entire working routine. Don't be a stranger!"

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Frequently asked questions

When should a group leaving card be started?

Just make sure everyone has had chance to find out they're leaving before you send the card around.
But the earlier the better as people will have different availability and need time to think especially across different time zones or flexible working patterns.

Is it rude to chase people up?

No, absolutely not. People will actually appreciate it as they've likely got busy and forgotten. Avoid calling people out personally but sending a gentle reminder to the group can really help boost the number of messages.

How do online group cards work for remote teams?

With an online group card like From All Of Us, the organiser creates a card, then shares a private GroupSign link in Slack, Teams, or email. Everyone on the team can sign remotely from any device without needing an account, adding unlimited messages, photos, and emoji.